Monotasking for Safety’s Sake
During a recent safety inspection at a grain facility, one of our subject matter experts made it a point to engage with the facility manager and front line employees about their safety concerns. Typically, they expect to hear common issues like bin entry risks, worker fatigue, or the dangers of working on top of railcars. However, this time, the manager brought up an unexpected concern: multitasking.
This revelation was eye-opening. The manager expressed his discontent with employees splitting their attention between tasks, highlighting how it compromises their focus and safety. He emphasized the importance of assigning one task at a time, allowing employees to complete it fully before moving on to the next.
The Myth of Multitasking
Multitasking is often viewed as a desirable skill in today’s fast-paced work environment. Many individuals might find themselves checking emails, texting, or taking calls while attempting to focus on their primary task. However, studies indicate that multitasking is not only ineffective but can also be dangerous.
The human brain is not wired to handle multiple tasks simultaneously. Instead of multitasking, individuals are merely switching their attention between tasks. This constant switching can lead to decreased accuracy, impaired judgment, and increased reaction times. According to a study by the University of California, distractions account for 32% of worker accidents, underscoring the dangers of divided attention.
The Impact of Distraction
The consequences of distraction can be severe. The National Highway Traffic Safety Administration reports that approximately 100 people die daily in vehicle crashes, with the risk of accidents increasing by 17% when drivers use their cell phones. While this scenario differs from working in a grain facility, the risks of distraction and its potential to cause accidents are similar.
Shifting to Monotasking
To mitigate the risks associated with multitasking, it is advisable to adopt a monotasking approach. This shift can enhance focus and reduce distractions, ultimately leading to a safer work environment. Here are some effective strategies to implement monotasking in the workplace:
- Prioritize Tasks: Begin by ranking tasks based on urgency and the focus required. Tackle the most critical and demanding tasks first thing in the day. Studies have shown that individuals who complete challenging tasks in the morning perform significantly better than those who do so later in the day.
- Structure Breaks: Incorporate structured breaks into the workday. Research indicates that taking regular 15-minute breaks can dramatically increase productivity. Employees should be encouraged to socialize during these breaks, avoid cell phone usage, and get outside for fresh air. This practice not only revitalizes employees but also enhances their focus and problem-solving skills.
- Educate Employees: Raise awareness among employees about the connection between distractions and workplace injuries. Emphasize the importance of monotasking and structured breaks to improve their focus and safety.
While eliminating multitasking may not always be feasible, fostering a work environment that promotes monotasking can lead to better productivity, higher quality work, and a safer atmosphere for all employees. Encouraging the team to focus on one task at a time can make a significant difference in their well-being and safety. Remember, sending employees home safely is the ultimate goal.
This blog drafted from an article by Joe Mlynek, published in July/August 2024 edition of Grain Journal Magazine.